Upcoming Event Form

Planning An Event?

For the accuracy and effectiveness of promotion, as well as registration for your Seaport event, it is required that ministry leaders obtain and complete an Upcoming Event Form. It will help in providing accurate information for ads, verbal announcements, and sign-up requirements. Before submitting a form, be sure to plan all details of your event in advance. This includes, but is not limited to, personnel, speakers, musicians, equipment, facilities, writing utensils, paper goods, food, as well as submitting purchase orders or reimbursements according to policy.

In the interest of making your event’s promotion the most effective, this form should be turned in and approved at least four weeks prior to your event (if less than four weeks prior, it will still be accepted for consideration). After submitting this form it will be reviewed by pastoral leadership. Be sure to obtain approval from the proper ministry director before moving forward with your planned event.


    General Information

    This form is for submission to:
    Groton, CT CampusKitsap, WA Campus

    *Leader:

    *Today's Date:
    (If your browser does not support a calendar picker. Date must be entered manually in YYYY-MM-DD format (e.g. 2019-12-25)

    *Ministry Department:

    *Contact Phone:

    *Email:

    *Best Time to Call:


    Identify Event

    *Event Name:

    *Event Description:

    *Event Date:
    (if your browser does not support a calendar picker. Date must be entered manually in YYYY-MM-DD format (e.g. 2019-12-25)

    *Who is the event for? (men, women, etc.)

    *Start Time:

    *End Time:

    *Venue

    Location Address (if not at Seaport):

    If at Seaport...desired room(s) needed:

    If at Seaport...date of setup:
    (if your browser does not support a calendar picker. Date must be entered manually in YYYY-MM-DD format (e.g. 2019-12-25)

    Supplies requesting from Seaport? (decor, tables, paper products, etc.)

    Cost Per Person / Couple / Family:

    Cost Includes:


    Event Logistics

    Registration Deadline Date:
    (if your browser does not support a calendar picker. Date must be entered manually in YYYY-MM-DD format (e.g. 2019-12-25)

    *Maximum # of People Allowed:

    *Do you need a signup sheet/online link created for the event?

    What should they bring? (e.g. snack, lunch, sleeping bags...)

    *Will you need to contact registrants prior to event? If so, when and how?

    *Medical form needed?

    *Permission slip needed?


    Childcare

    *Childcare Provided?

    Location of Childcare? (if provided)

    Childcare Cost:

    Maximum Number of Children Accepting:

    Do registrants need to reserve childcare previous to event?

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